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\textbf{ 6. Meeting/Facility considerations (Hotel, conference center,}
\textbf{observatory?)}
We are planning on hosting the meeting at a large conference hotel in Boston
proper. The most probable option would be to hold the meeting at the
Boston Seaport hotel which is adjacent to the Convention Center. Negotiations
are not complete, there is also a Marriott adjacent to the other side of the
convention center and we have previously hosted the meeting at the Cambridge
Marriott. The current planning dates are July 24-28 (Monday through Friday)
The Seaport was the host hotel for the "10 years of Chandra" meeting
in Fall 2009 and ADASS in Fall 2010. These meetings will be hosted by the CfA
High Energy Division and are of comparable in size to typical recent Cool Star
meetings.This will give us considerable experience in organizing meetings at
these facilities and we would be able to draft LOC members who have been
involved in some of those meetings. The complex includes a 375-seat amphitheater
with audio and video systems. They have multiple ballrooms any combination of
which can serve as the poster room and multiple smaller, class size rooms. The
hotel provides complimentary Wi-Fi access in public spaces. Guest rooms
include: Complimentary unlimited wireless Internet access
using either a laptop or handheld that is Wi-Fi 802.11a/b/g compatible and T3
hard lines. The hotel is linked to the Airport and Boston's Rowe's wharf via
water Taxi - \$1.75 each way. The T (metro) also stops there.
The Summer season lasts from mid-June to the beginning of September. This is a
tremendously popular time for both international and domestic travelers to visit
Massachusetts. During the warm days of Summer travelers and natives alike flock
to New England's popular lakes, beaches, and coast. The Atlantic Ocean will be
at its warmest late in the summer, around 75 degrees. Back in Boston the city
undergoes a sea change. Boston empties as its large student population departs
for Summer vacation, and the city comes alive with innumerable outdoor concerts
and festivals. Music lovers take advantage of the balmy 80-90 degree days to sit
and be serenaded at these concerts in the city's parks.
For visitors staying a little longer, the entertainment options are more
varied. The Berkshires, Massachusetts' westernmost region, play host to world
renown Summer theater and serve as the seasonal home of the Boston Symphony. In
the north the White and Green Mountain National Forests offer exception hiking,
biking, boating and camping opportunities. In the hills the temperature at night
can dip into the 50s and 60s.
\textbf{ 7. Transportation considerations (Airports, public transportation, travel}