Procrastination and Productivity

Procrastination happens to everyone in research. Find your personal way to deal with it.

General tips:

  • have a good room temperature (about \(22\,^{\circ}\mathrm{C}\))

  • air the room every few hours

  • eat small snacks every few hours – e.g., a piece of fruit or a small slice of bread, nothing unhealthy though

  • use music, walks, resting furniture, mild exercise, or healthy snacks to have short creative breaks every few hours

  • spend breaks away from the computer, avoid sitting

Organize your work into categories for different levels of motivation and excitement

  • easy routine work: filling out administrative forms, prepare diagrams for a paper, re-read previous work

  • previously difficult problems that you have understood by now and “only” have to work out: usually write-up or implementation

  • free interaction: brainstorm new ideas, future developments

  • targeted interaction: talk to colleagues/advisers about specific problems

  • challenging creative work: think about a problem, try out complex ideas that are difficult and may not work

Make sure you always have enough in each category and prioritize by importance and personal enjoyment. Then choose tasks based on environment and mood.

People need four kinds of circumstances to be happy working:

  • physical: through opportunities to regularly renew and recharge at work

  • emotional: by feeling valued and appreciated for our contributions

  • mental: by having the opportunity to focus in an absorbed way on their most important tasks and define when and where they get their work done

  • spiritual: by doing more of what they do best and enjoy most, and by feeling connected to a higher purpose at work

People need the following factors to work well:11taken from http://www.nytimes.com/2014/06/01/opinion/sunday/why-you-hate-work.html

  • Renewal: Employees who take a break every 90 minutes report a 30 percent higher level of focus than those who take no breaks or just one during the day. They also report a nearly 50 percent greater capacity to think creatively and a 46 percent higher level of health and well-being. The more hours people work beyond 40 – and the more continuously they work – the worse they feel, and the less engaged they become. By contrast, feeling encouraged by one’s supervisor to take breaks increases by nearly 100 percent people’s likelihood to stay with any given company, and also doubles their sense of health and well-being.

  • Value: Feeling cared for by one’s supervisor has a more significant impact on people’s sense of trust and safety than any other behavior by a leader. Employees who say they have more supportive supervisors are 1.3 times as likely to stay with the organization and are 67 percent more engaged.

  • Focus: Only 20 percent of respondents said they were able to focus on one task at a time at work, but those who could were 50 percent more engaged. Similarly, only one-third of respondents said they were able to effectively prioritize their tasks, but those who did were 1.6 times better able to focus on one thing at a time.

  • Purpose: Employees who derive meaning and significance from their work were more than three times as likely to stay with their organizations – the highest single impact of any variable in our survey. These employees also reported 1.7 times higher job satisfaction and they were 1.4 times more engaged at work.