Instructions for PubMed Central Deposits

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  1. Search PubMed Central (PMC) Advanced Search by DOI to see if article is already available in PMC with a PMCID.
    1. If Yes, note the PMCID and proceed to ScholarsArchive@OSU deposit steps.
    2. If No, proceed to 2.
  2. Check NIHMS Publisher List to see if publisher automatically deposits articles on author’s behalf. If Yes, skip the NIHMS deposit and proceed to ScholarsArchive deposit steps.
  3. Search Sherpa RoMEO by journal title to determine whether accepted manuscript or version of record can be deposited to PMC.
  4. The following information should have been supplied by author, either in the text of the email or within the attached article(s), in order for us to make 3rd party deposit to PMC on author’s behalf:
    Author names:
    Primary author email and PI(s):
    This is the author that the NIH will contact to approve the article proof inPubMed Central.
    Grant information:
    The National Institutes of Health Manuscript Submission System only accepts complete grant numbers with suffixes. Find your grant number(s) here. Please report all grants and contracts that support the work associated with this paper. Enter as many grant numbers as are applicable.
    Article title:
    Journal title:
    DOI:
    Author’s accepted manuscript (post-refereed, pre-copy edited version).
    Any additional files that contain figures, tables, or supplementary information that have been submitted to the accepting journal in support of the manuscript must be submitted. No further formatting of the manuscript is necessary beyond that required by the journal that has accepted the article.
    5. Use best judgement to determine whether the manuscript contains all figures, tables and supplemental material referred to in the manuscript. One may do a cursory check of the manuscript for the following keywords: fig, att, tab, sup, and possibly other root words that would imply that there is additional information needed. If necessary, one may refer to the version of record to see if there are figures/tables/etc that are missing in the manuscript.
    6. Login to NIH Manuscript Submission system (NIHMS). Select ”My NCBI” as your login choice.
    login: osudeposit
    password: passwordosu
    7. Complete article deposit to PMC.
    8. Search ScholarsArchive@OSU (SA) by article title to see if article is already available in SA.
    a. If Yes, check to be sure the grant agency field and grant numbers are filled out. If not, add them to the metadata.
    b. If No, proceed to deposit to SA.
    9. If article published before June 13, 2013, search Sherpa RoMEO by journal title and adhere to publisher embargo and self-archiving policies during SA deposit.
    a. Deposit article to appropriate department or college SA collection if eligible (publisher allows). Include the article’s DOI, PMCID (if one already exists), grant agency, and grant IDs to appropriate metadata fields if that metadata is not already present.
    b. Respond to author’s email with this text:
    Hello Dr. ________,
    Thank you for your email requesting deposit of your article to PubMed Central and ScholarsArchive@OSU. We have completed our steps of the deposit processes. Your article is currently being reviewed by NIH staff for inclusion in PubMed Central. NIH Manuscript Submission staff will contact you to approve the deposit. It will take them 4-6 weeks to complete the deposit of the article in PubMed Central.
    We also deposited your article to the ScholarsArchive@OSU institutional repository. (The publisher requires that your article not be available until ? months after publication, so it will be available open access in the repository on (date).) The URL for this article is: http://handle.net/?.
    Best,
    10. If article was published on or after June 13, 2013, search Sherpa RoMEO by journal title and adhere to publisher embargo (not self-archiving) policies during SA deposit.
    a. Deposit article to Open Access Articles collection. Include the article’s DOI, PMCID (if one already exists), grant agency, and grant IDs to appropriate metadata fields if that metadata is not already present.
    b. Respond to author’s email with this text:
    Hello Dr. ________,
    Thank you for your email requesting deposit of your article to PubMed Central and ScholarsArchive@OSU. We have completed our steps of the deposit processes. Your article is currently being reviewed by NIH staff for inclusion in PubMed Central. NIH Manuscript Submission staff will contact you to approve the deposit. It will take them 4-6 weeks to complete the deposit of the article in PubMed Central.
    We also deposited your article to the ScholarsArchive@OSU institutional repository in accordance with the OSU Open Access Policy. (The publisher requires that your article not be available until ? months after publication, so it will be available open access in the repository on (date).) The URL for this article is: http://handle.net/?.
    Best,
    Instructions for DOE PAGES Deposits
    1. Search DOE PAGES by title to see if the article is already available in the repository.
    2. Upload article to SA@OSU before submitting to DOE PAGES. If the article was published before June 13, 2013, search Sherpa RoMEO by journal title and adhere to publisher embargo and self-archiving policies during SA deposit. If the article was published on or after June 13, 2013, search Sherpa RoMEO and deposit into the Open Access Articles collection.
    3. The following information should have been supplied by author, either in the text of the email or within the attached article(s), in order for us to make 3rd party deposit to DOE PAGES on the author’s behalf:
    Author names:
    Grant information: Complete grant numbers are required to complete the submission
    Article title:
    Journal title:
    DOI:
    Author’s accepted manuscript (post-refereed, pre-copy edited version):
    Only accepted manuscripts can be submitted to DOE PAGES. If the Version of Record is already present in SA@OSU, add the accepted manuscript to the record.
    Any additional files that contain figures, tables, or supplementary information that have been submitted to the accepting journal in support of the manuscript must be submitted. No further formatting of the manuscript is necessary beyond that required by the journal that has accepted the article.
    4. Use best judgement to determine whether the manuscript contains all figures, tables and supplemental material referred to in the manuscript. One may do a cursory check of the manuscript for the following keywords: fig, att, tab, sup, and possibly other root words that would imply that there is additional information needed. If necessary, one may refer to the version of record to see if there are figures/tables/etc that are missing in the manuscript.
    5. To complete submission, go to: https://www.osti.gov/elink/forms.jsp and select Final technical report, journal article-accepted manuscript, or other STI product (AN 241.3)
    6. Enter the DOE Award/Contract Number and Oregon State University as the Recipient/Contractor (Organization)
    7. Select Journal Article-Accepted Manuscript as the STI Product Type
    8. Enter DOI and press Auto Populate Metadata button
    9. Review metadata
    10. If the specific DOE Program Office is not designated in article, select USDOE
    11. Enter abstract
    12. For contact information, list name, position, email, phone number, and organization
    13. Select the following certifications:
    Certification(s):