Introduction

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Academic libraries have long sought ways to increase the percentage of faculty articles deposited to their respective institutional repositories. OSULP has proactively sought ways to increase this percentage at our own institution through a variety of means, including commonly adopted outreach activities (Mercer 2007), faculty vitae review and deposit services (Palmer 2008), article identification and deposit services (Hansen 2012), and open access policy implementation services (Zhang 2015). In 2014, the library initiated a service to deposit faculty articles entering the university’s institutional repository to the PubMed Central disciplinary repository to meet National Institutes of Health article deposit requirements. In 2015, the service was extended to deposit Department of Energy funded articles to the PAGES repository. This case study describes the reasons of why OSULP initiated this service, the processes and people put in place to make it happen, the impact of the service, and plans for expanding the service to meet other agency requirements.
ScholarsArchive@OSU, Oregon State University’s institutional repository that runs on DSpace, has been in place since 2004. As of April 2016 it contains over 57,000 total items including over 10,300 items classified as research papers and articles. The library was charged with the implementation of a rights retention open access policy in June 2013 (http://cyber.law.harvard.edu/hoap/Good_practices_for_university_open-access_policies). As part of the implementation, the library established a SWORD-based article deposit form as a primary article deposit mechanism. The policy ascribes rights to the university to distribute articles. This allows the library, as the designated unit responsible for policy implementation, to distribute articles to other disciplinary repositories on author’s behalf.
Prior to the open access policy, the library already had a process in place to identify and request newly published articles from faculty for deposit to the institutional repository. The library identifies newly published articles using a Web of Science feed and requests those articles from faculty for repository deposit. In spite of having that service in place, and despite the open access policy that requires deposit of articles to the repository, we had a relatively healthy, but still disappointing rate of between 40 and 50% of newly published faculty articles entering the repository.
Making faculty articles available is not the sole reason for establishing and maintaining institutional repository services, but it remains a principal reason. The university faculty expressed their support for open access via a faculty senate resolution (2005), college and unit level open access policies (2009-2011), and a campus policy (2013). Still, at best 50% of OSU-authored research articles are entering the repository. This suggested to us that something more could be done to achieve a higher article deposit rate.