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Priscylla
Bezerra Camelo 19/02/2016 |
The
cloud-based collaborative authoring
Land and Water
office – Black Mountain
Table of Contents
3.1 List of requirements (maybe use another specific word
for this part) 6
List of ideas:
List
of common problems that are currently happening
Cost
analysis
The Microsoft Word is
a tool that has been used for a long time. This tool is universally available
and the most of writers, students and workers nowadays use it to produce their
documents. However, sometimes this tool cannot efficiently support those people
because they are getting more and more demanding. Nevertheless the writing
tools plays an important role in the production of information. Thus, it is necessary work
on improving the way that people are using writing tools in CSIRO.
Recently it is
becoming more common to have people from different parts of the world working
on the same thing and
usually in the same document. The magnitude of science projects are quickly getting
bigger. The number of people working in the same project is increasing and it
is getting more usual to see people from different cities working together. One simple example of this is the Bioregional
Assessment project where there are people from Perth, Adelaide, Melbourne,
Canberra, Brisbane (***
where else?) working
integrated in the same project and developing analysis and reports together.
The writing software
plays important roles in this work. It is where the communication between those
people working from different places happens. Also, it is usually where
findings of research are showed, checked, reviewed, commented, discussed,
analysed, and reformed. Moreover, it is a space that will be transformed in
results and products that goes to the public access.
However, there are
many problems currently happening in the development of products from the Land
and Water team from CSIRO. Many editors, product assistants, project
coordinators, project leaders might end up spending too much time doing things
that are not really important what sometimes cause frustration for them. Some
of those problems are directly related to the writing tools currently available
for them. There is a list of example of those problems later in this report and
those problems can be summarized in the idea that Microsoft Word might not be
handing the actual demands from people working in big projects in CSIRO.
Therefore, it is
fundamental to have a tool that allows an efficient integrated work and also
that allows the CSIRO employers to work in their highest potential. And this is
the purpose of this project. It is to analyse the actual writing tool and the
actual need from scientists, reviewers, editors, coordinators, assistants,
leaders when producing their work to be able to end up with a better solution.
In a total of 12 weeks some steps were
undertaken. The methodology adopted in each of them are described below.
·
Questions
Brainstorm
What is the main purpose of this work? Then
obtained the questions working together
Analysis of what people would understand
from questions and what they would answer
Work on the questions based on those efficiencies
in interviews
Confluence
·
Interview process
Expected time
Real time
Place
People interviewed – Quantity, roles and
names
·
Transcriptions
Time used
Problems and solutions
Software used to share notes and
transcriptions
Small explanation about what is coming
·
Collecting data
Usage of transcriptions – highlights (red
& pink)
Tables – important parts
·
Categorizing
List of categories – similar subjects –
easier to identify similar requirements and complement requirements
·
Creating requirements
Recommendations based in what I’ve seen
until that step in the process